20 Ways a Real Estate Virtual Assistant Can Grow Your Business

If you want your real estate business to be successful in the modern marketplace, you’ve got to have a real estate virtual assistant.

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As a real estate agent or business owner, you must be familiar with the industry's requirements. Real estate is a highly rewarding and lucrative but equally tiresome industry. It is a busy sphere that involves multiple small tasks and responsibilities. 

You need time, consistent efforts, and immaculate planning to succeed in the real estate industry, from listing different properties to finalizing paperwork. But, you cannot work for 20 hours a day. And when you try to handle all the workload, be prepared to face glitches like dissatisfied clients, cumbersome paperwork, and cancellations. 

What if there was a way to solve this issue? A method of working that allowed agents and brokers to complete all of their daily goals. It seems appealing, and the solution is – delegation to expert virtual assistants. The ultimate and effective solution to save costs and time is to hire a real estate virtual assistant. 

Working with a real estate assistant is as simple as hiring someone local, setting them up in the office, and assigning them a list of goals to complete. It is an effective strategy that has shown to be quite effective over the last century. But, with so much technology at our disposal, isn't it time to reinvent the role of a real estate professional? That moment is now, especially if you have a real estate virtual assistant on your team. 

There are – ways a real estate virtual assistant can grow your business. But before that, let's explore more about the role of a real estate VA. 

Who Is A Real Estate Virtual Assistant? 

A real estate virtual assistant is essential if you want to reclaim valuable time from your job routine. They can do market research, prepare and edit property listings, attend to social media queries, post on social media, and handle other responsibilities as a real estate professional working for you. A VA can help you expedite the process, so you can grow your real estate business.

What sets them apart from a regular assistant, though? For all intent and purposes, they're the same as other assistants, with one exception: they work remotely.

Because of advancements in digital technology, all you need to communicate with your staff is an internet connection. Hence, you have more options when it comes to hiring.

Digital employment is a win-win situation for all parties concerned, with firms eager to take the advantages available. However, with the introduction of real estate virtual assistants, it is time for your company to benefit from this shift to remote work.

A real estate virtual assistant can work from anywhere in the world and effortlessly integrate into your company. All that is required is an internet connection and a smart device.

20 Ways In Which A Real Estate Virtual Assistant Can Help?

real estate virtual assistant

A real estate virtual assistant can handle many responsibilities, ensuring that you can focus on your business with minimal distractions. The list mentioned below includes both recurring and one-time tasks.

Handling calls

Clients initially call your real estate company by phone, which produces an initial lead. A virtual assistant can do the conversion properly, taking sufficient time. Otherwise, it may take a lot of time and effort.

In addition, there can be multiple calls in a day. So when you outsource call handling to a real estate virtual assistant, you can be stress-free from client calls.

Unfortunately, many enterprises fail at this stage. But, you can be sure of a professional phone handling service if you hire a real estate virtual assistant. After that, you can turn leads into appointments and sales.

Admin support

Real estate is a complicated industry. And the intricacies involved, even in the simplest tasks, can result in a significant amount of administrative work. It puts a lot of strain on your in-house administrative staff and can reduce productivity.

You may control this overflow with the help of a real estate virtual assistant. You can allocate the tasks where necessary, allowing your other employees to focus on what they do best. In addition, it will enable your company to retain high production and, as a result, provide excellent customer service.

Letting a virtual assistant take care of your admin responsibilities can also be a much-required relief for your employees. 

Promoting listed properties

You must market your properties properly in order to sell them. It may be as simple as posting them on your company's website or uploading them to online real estate sites to do this. It raises the profile of your properties in any case.

However, this is a time-consuming procedure, and even your in-house staff may not be able to do the promotions. In addition, they have underlying responsibilities due to which the promotions may not get done. A dedicated virtual assistant eliminates this problem and expands your company's reach.

Maximizing conversions

A real estate company's principal goal is to turn potential consumers into paying customers. To turn potential clients into paying clients has always been the most challenging aspect of real estate. You can make the conversion procedure easier with the support of an experienced real estate virtual assistant.

Virtual assistants can aid business owners in moving down the conversion funnel by following up on prospects using both traditional and online contact channels. The good part is virtual assistants have excellent communication skills. They can explain to the clients about your company and what it stands for. 

For business research

It is essential to grow your business, and for that purpose, you must also have an idea of what is going on in other real estate companies. A remote assistant can do market research on the housing market and list the factors you must consider to grow your business.

A company also requires research to identify the audience and do the promotion in the right way. A VA is a one-stop solution for all your business research needs.

Analyze your competitors

The previous benefit leads you to this one, and it is a crucial benefit for a real estate business founder. Keeping an eye on what your competitors are doing can provide you with the advantage you require to get ahead.

It can only be accomplished by conducting thorough market research and assessing client requirements. Real estate virtual assistants can conduct market research and provide you with data that could mean the difference between a sale and a loss.

The flexible way to work things

Your real estate company likely operates throughout regular business hours, such as 9 a.m. to 5 p.m. Most firms have similar working hours, but they don't make the most of the 24 hours available each day. Instead, consider hiring a real estate virtual assistant to make the most of your day.

A virtual assistant can start on any day due to their global availability. As a result, your remote assistant can keep you on track when your in-house staff leaves at the end of regular shift timings. The flexibility of work hours works best for real estate companies with a global presence or those aiming to establish themselves globally. 

Social media marketing

Over the last decade, the fast rise of social media has transformed the way businesses sell their products and services. Any company that wishes to boost its profile should use social media.

However, it's an area of marketing that is sometimes overlooked when more serious issues arise. The availability of a real estate virtual assistant makes it easy to establish a social media presence. In addition, a virtual assistant can help keep your brand's image soaring high by freeing your time to schedule articles and manage feedback. 

Social media is one of the key factors on which a company's growth depends. A social media assistant is a specialist who can help you grow your real estate company.  

Sales assistance

Agents and brokers are on the front lines of the real estate industry, and while they perform an incredible job, they require exceptional sales assistance. Making appointments and setting up meetings with real estate agents, for example, are essential but time-consuming chores.

Agents and brokers want to be out, selling as much as possible. They do not want to waste time trying to figure out how to use a calendar. A real estate virtual assistant can make their work easy. It frees up your agents to concentrate on selling homes and expanding your company.

Some virtual assistants can also provide you with the sales support your brand needs. So, it is beneficial for your firm both ways – for administrative tasks and sales support. 

Responding to emails

The average daily quantity of emails exchanged is roughly 281 billion. Naturally, your company will only get a small portion of these. However, this figure emphasizes the importance of email as a mode of communication. Therefore, email response should be a top priority. 

A prompt response helps establish brand loyalty and business growth in the long run. Virtual assistants can handle your inbox and improve your customer service to new heights. 

Those unread emails may have fruitful leads too. Virtual assistants use many tools to swivel through the unread emails and ensure that you do not have to deal with a pile of unread emails.

Building and maintaining your company website

A website is an essential component of any business in the twenty-first century. It is another way for customers to communicate with you, and it also allows you to show off your brand's capabilities. The issue is that keeping a website up to date with blogs and personnel profiles takes a lot of time.

However, if you want to stay competitive and expand your firm, you must set aside time. The addition of a real estate virtual assistant frees up time for you to keep your website completely functional and up to date.

Cost savings

Budgeting is an essential component of every business strategy. Virtual assistants can help you prepare a neat blueprint of the business. They can also help you allocate the proper budget for different business plans.

You can free up funds to use in other areas of the firm if you budget effectively. This investment can also help you expand your firm by purchasing new equipment to boost productivity. 

One of the most significant advantages of hiring a virtual assistant is that they are much less expensive than hiring an in-house staff. In addition, you can put your employee budget into other areas of the business because you won't have to pay for equipment or benefits. 

No employer costs

The earlier benefit leads us to this one. As a real estate business owner, you need to keep a tight cap on budgets, ensuring that you have sufficient funds to focus on the critical areas of your business.

When you work with a remote workforce, you ensure that you save big on employer costs. These costs involve – insurance benefits, travel costs, bearing leave balance, etc. Start with hiring a virtual assistant to calculate how much you save on the costs. 

The payment model is a big benefit of engaging a real estate virtual assistant. Hire a virtual assistant for certain chores and pay by the hour. Ultimately, this works out to be so much cheaper than hiring full-time. So say goodbye to a fixed monthly salary and only pay for the hours you use.

According to the statistics, companies can save up to 78% of their costs with remote staffing. Along with that, future remote working trends reflect a positive change for remote workers. More than 80% of companies want to use a more flexible workforce in the future.

Enhanced turnarounds

Even small margins can make a big difference in real estate. Even a small improvement in turnaround time can pay off for your company. Because real estate virtual assistants are paid by the hour, they understand.

A vital element in securing future work is maximizing their time and output. Working with a virtual assistant builds a successful strategy for fulfilling targets and providing what your clients require. You can ensure the growth of your real estate company by working with virtual assistants

Reduced stress

In today's corporate world, the threat of burnout is extremely real. It can not only affect your business' productivity, but it can also have a negative influence on your health. Unfortunately, nobody is deserving of that. With the help of a virtual real estate assistant, you can reduce your stress levels.

They provide everyone in the company with extra time. This free time allows people to do what matters most in life, like relaxing with friends and family. As a result, a healthy workplace is created where everyone can work to their full potential.

Considering the hectic schedules that founders have in the real estate industry, working with a virtual assistant can be beneficial. Reports from Inc say that 45% of entrepreneurs worldwide deal with stress. Stress leads to a reduction in productivity and curbs your growth. This is why hiring a virtual assistant is a prudent decision for you. 

Prepare marketing material

It's an arduous undertaking to create a new presentation every time you pitch to a potential client. A virtual assistant can develop presentations and design brochures for your open house.

A real estate virtual assistant can also help you create a pointwise, crisp presentation to help you present data in front of clients. This activity frees you to concentrate on other areas of the event to ensure its success.

Plan your itinerary

Are you concerned about not booking the cheapest flight tickets? Are you tired of sifting through hundreds of hotels to discover the ideal one for you?

Then, you have to tell your real estate virtual assistant what you want to do, and they can put out a vacation schedule for you.

Travel assistance is essential for business owners, be it in any industry. A virtual assistant can ensure that all your travel requirements are best-fulfilled.

Faster bookings

Can you not find the time to reserve a hotel for a crucial pitch in another city? There is no reason why you should have to handle all of your travel arrangements on your own.

Instead, hire a virtual assistant for real estate and get everything done—nothing a virtual assistant can't do, from reserving meeting rooms to organizing conferences.

Then, once your bookings are in line, you can focus on other critical areas without any stoppage. 

Recruitment support

As a small business owner in the real estate industry, it is essential for you to work with the right people. A virtual assistant can provide you with recruitment support to help you assemble a dream team of professionals.

Hiring an employee can take weeks of research and effort. A virtual assistant can spend time in research on your behalf, ensuring that you get more time to focus on core business operations. 

Time-efficient solutions

When you hire a virtual assistant for real estate, it takes you a fraction of the time it takes to hire a full-time employee.

In addition, working with a remote assistant is easy as they are experienced professionals. You can start working with them immediately, without any extensive training. So, it saves a lot of time for the business owners. 

A real estate virtual assistant has the advantage of being well-trained and having years of expertise. Their underlying abilities can be valuable to your company, and you should invest in them. 

Places To Hire A Real Estate Virtual Assistant

Now, you know very well about the benefits of working with a real estate virtual assistant. The next step is to see where you can find a virtual assistant. There are several options to go through.

Connecting with a VA agency 

Virtual employees are available through a variety of agencies. If you want to save money and time, this is an alternative worth considering. Furthermore, virtual staffing organizations like Wishup are dependable when it comes to hiring remote workers.

You may start with a free consultation in less than an hour and employ a skilled e-commerce professional. Furthermore, the expert training provided by these organizations is a benefit to you because you may immediately begin task delegation without any further training.

It is also less expensive to hire virtual assistants through an agency. There is no consultation cost, and you pay on an hourly basis for the service.

Checking freelancing sites

There are several freelancing sites where you can submit a job posting. All you have to do is make a job description that lists your requirements, identify the channels to post that description, and wait for the candidates to respond. 

However, working with freelancers always poses a challenge for companies. Freelancers are independent contractors who often charge high rates for the same job a virtual assistant can do at economical prices. 

Posting online 

Posting on different online platforms like LinkedIn and Cut short also works well for real estate companies at times. The only difficulty you may have with various online portals is the high response time. It may take weeks or even months to find the right professional for the job. It can also be risky for firms that need staff on an urgent basis. 

Final Word

A busy real estate agent's life is demanding. It pulls you in a hundred different directions at once. It requires you to manage various properties, clients, and leads. Know that you don't have to do it all by yourself if it starts to feel overwhelming. 

Virtual assistants in real estate are educated to handle regular and time-consuming duties that are critical to your organization. Additionally, hiring a VA can be an accurate solution for you, considering the shortcomings of working with a freelancer. Even doing a job posting in your network can be a tiresome job for you. 

Ultimately, delegation is significant for every company to grow. Without work delegation you can be stressed and lost. So, hire a qualified real estate virtual assistant for your company and refocus your efforts on growing your company. 

About the author

Brian Meiggs
Hi, I'm Brian Meiggs! A personal finance expert, entrepreneur, and the founder of My Millennial Guide. My drive is to help others unlock the wealth of freedom and pave the path to financial success. With my bachelor's degree in finance, I help millennials follow the smart money in order to increase their earning potential and start building wealth for the future. I write regularly about side hustles, investing, and general personal finance topics aimed to help anyone earn more, pay off debt, and reach financial freedom. I have been quoted in major publications including Business Insider, Yahoo Finance, NASDAQ, Discover, GoDaddy, BiggerPockets, Fox News, Debt.com, Quick Sprout, Money Geek, MSN Money and many more!


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